If you are an accountant or running a small or medium-sized business then choosing the right accounting software becomes paramount for you. Without proper accounting software, you will never be able to thrive in the industry and get desirable results from efforts. Accounting software plays a major role in deciding whether your finances will be managed perfectly or not and whether you are able to maintain your books or not. Among all the available options of accounting software, QuickBooks is surely the best one.
But instead of using QuickBooks by installing it on the desktop, now people have started using QuickBooks hosting which is a cloud-hosted version of QB and it offers a wide range of advantages to the user. Some of the advantages offered by QB on the cloud are global accessibility, high uptime, enhanced security, multi-user access, scalability, round the clock customer support and much more. But even while using the most advanced accounting solution in the form of hosted QuickBooks, you will have to take some of the most important points in consideration so that you can use the cloud-hosted version of QB in the best possible way. In this blog post, we have mentioned some of the tips that you can use to control things from going haywire in a hosted QuickBooks solution.
Never work with a wrong cloud hosting provider
If you don’t want to lose control over your data and go through a seamless cloud accounting operation then you should always be precise about choosing a cloud hosting provider. Many people think that the cloud experience doesn’t depend on the type of cloud provider they choose but that’s not true. You should know that the QB hosting provider plays an important role in your cloud experience and that’s why you need to devote both time and effort while choosing the cloud hosting provider in case of QB. There is a wide range of parameters that you can use to analyze a QB hosting provider and some of them are as follows:-
- Rating and reviews
- Round the clock customer support
- Backup, and much more
Have full control over data access
The multi-user feature of hosted QB is surely one of the best tools that you can use to enhance the collaboration in your organization. Through the multi-user access, you can easily add multiple users sitting at a distant location to your book and then they can work together on the same file with real-time updates, regardless of their location. But if you don’t want things to go haywire because of multi-user access then you should definitely use the power of admin and have full control over who can access which section of the application and which type of data will be available for all.
You should know that in QB hosting, the admin has the power to limit the accessibility of the different users and you should never underestimate this power. By using this, you can restrict all the users to a certain section of the software in order to keep the sensitive data safe and away from the access of other users. Many users don’t know about it and sometimes it leads to a disaster.
Never hesitate in switching QB provider
It is true that almost all the businesses go through proper research and analysis before finalizing a QB hosting provider for their firm. But mistakes are a part of human nature and in some cases, even after taking all the precautions, we end up choosing the wrong hosting provider. Working with a wrong hosting provider can hamper your business and make your accountant ineffective as well. This is why you should never hesitate in switching a QB hosting provider if it is not able to fulfill your needs. You should know that there is no involvement of any type of contract in QB hosting and that’s why you have the freedom to opt-out of the services of QuickBooks hosting provider without any hassle.
So, if you don’t want to let things go out of control in hosted QuickBooks then you should definitely use the above-mentioned tips.