Many of us think that it’s never been important to backup Gmail emails and attachments. But if you use your Gmail as your business email then you need to keep a backup because if your main Gmail account is hacked or it is inaccessible due to any reason then, there are chances that you can lose all your data which is there in your Gmail account. And losing your business information is a big thing and it can be quite costly for you to lose such information. So everyone who keeps important information in their Gmail accounts should backup Gmail data weekly or monthly.
Why You Should Backup Gmail Account?
There is a need for Gmail backup because many of us save our important files in our Gmail account. But if our account gets hacked or inaccessible due to any reason we will lose our data. This is the main reason that you should backup Gmail data. Many of us have an assumption that google has a backup of our Gmail accounts. But this is a wrong assumption because google does not take a backup of our data by itself. Only we are liable for the protection of our Gmail data. We should always maintain a local copy of data in our local system so that during any kind of problem we will have data with us.
Best Gmail Backup Tool Crack
You can also use SysTools Gmail Backup Software for taking a backup of your Gmail account. This tool provides you with so many facilities as compared to other tools.
Procedure to use Gmail Backup Tool:-
- Login to Gmail Backup:- The first step is to log in. Enter your credentials, then click the login button.
- After you click the login button, the software will show you an option to redirect the page to Gmail login. You have to click on the accept button to proceed with further steps. After this provide your credentials of the account for which you want to take backup. After this click on the allow button so that the application can have access to the Gmail account.
- After these steps are done then, you have to select a category. You can select all 4 categories- Email, Calendars, Contacts, Documents or you can choose those categories for which you want to take backup.
- Now, you have to select an Email format:-
• EML(RFC822 Standard)
• MSG(Microsoft Outlook)
• MBOX(Apple Mail/Thunderbird)
• PST(Microsoft Outlook) - After selecting an email format click on the browse button and then, select a destination and apply filter according to your need and requirement.
- After this, select the folders for which you can create a backup. And then mention the date. It means mention from which date to which date you want a backup. After this, click on the start button for further steps.
- When you click on the start button, you can see the whole process. And a pop-up will appear with a message of “download complete successfully” you have to click on the ok button to complete this procedure.
- After this, the process will be started and the software will complete the process. Now you can see your files at your selected destination
Why Gmail Backup Software Is More Beneficial than Google Takeout?
- SysTools Gmail Backup Tool is more beneficial as compared to other tools because:-
Complete Backup Gmail Email and Attachments
You can get a complete backup of your Gmail personal account. Including emails, contacts, events, G-Drive Documents. You can take backup as per your need and requirement and your confidential emails remain confidential after the backup is done. - Different File Formats To Backup Gmail Emails:-
With the help of SysTools Gmail Backup Tool, you can create a backup to different file formats.
1. Gmail Backup to PST File Format – It is supported by different versions of the MS Outlook mail client.
2. Gmail Backup to MBOX File Format:- Many platforms are there that support MBOX File Format some of them are apple mail, thunderbird, Netscape, etc. - Backup Gmail Contacts:– SysTools Gmail Backup Software also provides you a facility to take a backup of all your google contacts into standard VCF2.1 version format.
- Backup Events Of Gmail:- With the help of this tool you can also take a backup of events from your personal Gmail account in ICS format. And after doing this you can import that file on any supported application to view the information of the event.
Manual Method To Backup Gmail Emails With Attachments
You can take Gmail backup manually without using any software. This method is known as the google takeout method.
Procedure:-
1. Open Your Google Account:- For taking a backup, the first step is to open a google account page. You have to open your google account page because all your information is kept here.
2. Sign-In:- After opening this page you have to sign-in to your Google account. Click sign-in at the top right corner of your screen and then enter your credentials there to sign-in.
3. Personal Info and Privacy:- After this, click on personal info and privacy. It is in the middle center of the page.
4. Control Your Content:– After you open personal info and privacy, then you have to click on the “Control your content” button which is under the personal info and privacy category.
5. Download Your Data:- When you click on control your content button then, on the right side of your screen a box will appear with the heading “download your data” below that you will get an option of “create archive”. You have to click on create archive option.
6. Backup Gmail Account:- After this, a list will appear on your screen with a button “select none” you have to press this button only if you need to take a backup of your entire google account data. Otherwise, you can skip this step and the next step too. And if you want a backup of some specific data then you have to click on the “select none” option.
7. Select Option:- After selecting the “select none” option you have to scroll down and then click on the “all mail” option. And then click on the “next” button.
Select the file type, size, and delivery method.
8. Create Archive:- after all the above steps, click on the “create archive” button. A pop-up message box will appear with a message “An archive of your Mail data is currently being prepared” and it will take a day time to send a download link.
9.Download:- The last and final step is to open the message and to click on the “download archive” button. And then save the file.
Pros and Cons Of Manual Method
Pros:-
• It saves all the data in a ZIP file from multiple google applications.
Cons:-
• In this, we need a stable internet connection because if our internet connection is lost in between the procedure then we have to repeat the whole procedure again.
Conclusion:-
In this post, I have discussed how to backup Gmail emails and attachments. The manual method for taking a backup of Gmail data is the google takeout method. But we found that the google takeout method has some drawbacks. So to overcome these drawbacks we have found a software named as SysTools Gmail Backup Software. This software helps you to save Gmail emails, contacts, calendars, documents into multiple file formats. Download Gmail Backup Tool crack for free to download & backup Gmail to a hard drive.
